Student Employment Information

All student employment for the Biological Sciences Department can be found on the Pittsource website. There are several forms that need to be completed by students being employed by our department. It will be dependent upon on whether you are a new/continuing or a FWS employee. The forms information will all be sent to you with an employment confirmation email from HR. All requirements must be completed and forms turned in to Sara Freeman in the Biological Sciences Dept., A220 Langley Hall, before a student can begin working in our department. Do not start working until all requirements are met and all forms are turned in.

You are a new employee/workstudy if you:

  • Have never worked for the University of Pittsburgh
  • Have not worked for the University in the past year
  • Were terminated by a Pitt department/supervisor in your previous position
  • Are a cerificate trainee (fellowship) or transfer student that have not completed I-9 verification

You are a continuing employee/workstudy if you:

  • Are currently on Pitt's payroll
  • Have worked for the University in the past year
  • Were not terminated by a Pitt department/supervisor in your previous position
  • Are a current certificate trainee (fellowship) that does not require I-9 verification

New employee/workstudy requirements:

  1. Employment information form
  2. I-9 form
  3. W-4 form
  4. Residency Certification/Address Change form
  5. Direct Deposit form
  6. Pittsburgh Local Tax form
  7. The Job Permit card that was sent via email by HR

Continuing employee/workstudy requirements:

  • You will receive an email from HR that nothing is required, except for updating your Job Permit Card.


  • In the Biological Sciences Dept. you are paid on a biweekly basis
  • Timecards are completed online on My.Pitt.Edu under PRISM, then in Prism TRKS
  • Timecards are due on every Monday and must be in Approved Status no later than noon. If you are even one minute later than that you are considered late and your pay will be bounced into the next pay cycle. You may want to get into the habit of logging your hours at the end of the week, on Friday.
  • It is very important to log in the hours you work each week, accurately. This means, you are logging in the hours you are working for the week you are working them. Do not hold onto hours and add them together into other days. Careful accounting of each day’s hours is crucial.